Here a Spreadsheet, There a Spreadsheet, everywhere a Spreadsheet!
Your students spend hours of time and effort keeping track of all their hard-earned experience, and you and your faculty and external site supervisors invest as much time trying to maintain cohesive and collaborative support of student field experiences. But in the end, everyone is left with their own siloed jumble of in-progress and finalized files and folders, and trying to determine whose to go by can be a messy digital- and looseleaf-mess!
To facilitate a collaborative time tracking process, your students need to:
- Track time on an ongoing basis, accounting for duration, activity type, setting, supervision, and other factors
- Monitor their progress to ensure program requirements are met
- Seek supervisor verification of experience hours logged for program review and future licensure applications
With spreadsheets and other individualized tracking tools, even that basic process can devolve into three disjointed steps that require a whole lot of manual effort.
What you need is a single tool that is so straightforward and efficient that you, your students, and their supervisors can focus on what’s most important: the placement experience itself.
Here’s where Tevera steps in with Student Activity and Time Tracking. In our all-in-one Timesheets workspace, students can:
- Track experience hours in the custom activities chosen by your program
- View and sort current and past hours using various filter options
- Increase efficiency with functions such as repeating time, mass editing, and recovery
- Monitor their progress toward fulfilling program hours requirements
- Report time to their supervisor(s) for signed validation
- Store time reports for later licensure applications
Innovating the Time-tested Method
Tevera–designed to be easily navigable, user intuitive, and functionally thorough–not only meets those core fundamentals, but exceeds them, elevating your student’s activity and time tracking:
Core Experience Tracking
Comprehensive Activity Tracks
Tevera works with universities to construct tracks that meet their programmatic needs. Our skilled experts can craft consistent and uniform tracks that are customizable to your program!
Time Track Progress Monitoring
Programs often require their students to meet specific guidelines and criteria as they work toward their degrees such as total hours and minimum hours requirements. Students, faculty, and site supervisors can monitor progress toward these criteria in real time using the Track Progress Display, keeping everyone in the loop throughout the student’s field experience!
Student Experience Reporting
Forget passing paperwork back and forth! In Tevera, time entries and timesheets can be reviewed and approved by supervisors electronically.
Time reports can be generated to show the hours tracked by students over a specified timeframe. These reports can then be sent to reviewers (site supervisors and/or program faculty) for signature. Designated reviewers have the option to either approve or return timesheets back to students.
If a time report is returned to the student, they will receive a notification to make the necessary corrections and resubmit it for approval.
Once all reviewers have signed the final report, students are left with a PDF document that will be stored in Tevera for life, or downloaded and printed as needed, giving them permanent access to their earned experience hours for licensure or job applications.
You can choose from a number of time report formats to facilitate this process. See a full list of time reports that can be run in Tevera here!
For California universities, don’t worry! We didn’t forget about you—Tevera coordinates with universities to monitor Board of Behavioral Science (BBS) changes to licensure requirements, so you’ll always have access to up-to-date BBS reporting!
Elevated Tracking
Tevera’s innovations to the core needs of experience tracking can already elevate some university programs, but Tevera strives to elevate all programs by including various efficiency features and entry sorting capabilities:
Streamlined Efficiency Features
Manual input of every entry into a log can be time consuming, but Tevera offers streamlined features to help provide efficiency to your student’s time tracking. Some of our efficiency features include:
- Repeating Time:  When students have regularly held activities at the same time with the same details, repeating time automatically logs future entries as they occur so that all the student has to do is approve them!
- Copy Time: In instances where students have ad-hoc repeat days or entries where repeating time may not be the best option, students can copy those entries from one date to another.
- Mass Editing: If students mislog entries or accidentally use the wrong time track, multiple entries can be selected at once and edited together using a single window!
- Entry Recovery: Did a student delete an entry and need to recover it? No problem! Tevera stores all deleted entries, so students can easily recover them.
- Track Views: With Tevera’s multiple track views, students can input time quickly depending on their needs. Our fastest and best view is the Track view. Here, students can find the day and activity type and simply input the duration of time–everything else is automatic!
- Mapping:  Mapping allows tracks to be connected so that time entries for specific activities on one track can be automatically inputted onto another track. This is especially useful for when hours double count across tracks or for when pre-degree hours count toward state-licensure requirements!
Organize and Sort Time Entries
As students complete their placement experiences, they may need to review their past time entries for various reasons. With Tevera’s Agenda View, students can not only display all of their past time entries but also sort those entries using various filter options. Tevera can filter time entries using a single or multiple filters including but not limited to:
- Date Range
- Supervisor
- Site
- Program
- Activity
- Track
One Space, Many Functions
With Tevera, you cannot only ensure that your students are fulfilling their activity and hours requirements, but you can also ensure that they are making the most of their placement experiences by removing the time, energy, and effort needed to document them.
Help your students make the most of their education by scheduling an overview with Tevera!